This Privacy Policy applies to information we, the John Sykes Foundation (“JSF”) collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it.
If you have any comments or questions about this notice, feel free to contact us at [email protected].
These privacy notices explain what personal data (information) we hold about you, how we collect it, and how we use and may share information about you. It also contains important information about your rights with regard to your personal data, and how to contact us or supervisory authorities in the event you have a complaint. We are required to notify you of this information under the General Data Protection Regulation.
The JSF website collects personal information about you when you interact with the following sections on www.johnsykesfoundation.org. We only collect the personal information that you yourself enter:
This information is stored and only used in conjunction with the enquiry made, unless you opt to join our mailing list in which case we will add your email address to our database for periodic information about the JSF.
JSF does not use cookies to collect or store personally identifiable information about you. However, if you wish to restrict or block the cookies which are used on www.johnsykesfoundation.org you can do this through your browser settings. The Help function within your browser should tell you how.
Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.
Please be aware that restricting cookies may impact on the functionality of the JSF website.
_utma | Google Analytics cookie; tracks the number of times you have visited the site;
_utmb and _utmc | Google Analytics cookies; work together to calculate how long you have spent on the website in each session;
__utmz | Google Analytics cookie; tracks what search engine you have visited the site from and which search terms you used to find the website.
The JSF collects, uses and is responsible for certain personal information about you in compliance with the General Data Protection Regulation which applies across the European Union (including in the United Kingdom). We are responsible as controllers of that personal information for the purposes of those laws.
In this privacy notice, references to “we” or “us” means the JSF.
We will comply with the data protection principles when gathering and using personal information, as set out in our data protection policy.
In the course of fulfilling your intention of donating money and your expectation of receiving confirmation of your donation we collect some or all of the following personal information when you provide it to us.
From time to time you may voluntarily give us further personal data.
We will typically collect and use this information to ensure that your donation is appropriately recorded, that any Gift Aid returns can be made and so that we can keep you updated with the work we are doing at the JSF.
We seek to ensure that our information collection and processing is always proportionate. We will notify you of any material changes to information we collect or to the purposes for which we collect and process it.
We will only share your personal information with law enforcement or other authorities if required by law.
Other than the above we will not share your personal information with any other third party without your prior written consent beforehand.
The JSF collects, uses and is responsible for certain personal information about you in compliance with the General Data Protection Regulation which applies across the European Union (including in the United Kingdom). We are responsible as controllers of that personal information for the purposes of those laws.
In this privacy notice, references to “we” or “us” means the JSF.
We will comply with the data protection principles when gathering and using personal information, as set out in our data protection policy.
In the course of fulfilling our obligations to ensure that we are fairly distributing funds from the JSF we collect some or all of the following personal information when you provide it to us:
From time to time you may voluntarily give us further personal data.
We will typically collect and use this information to assess your application and for our Trustees to decide whether or not to grant the application and so that we can keep you updated with the work we are doing at the JSF.
We seek to ensure that our information collection and processing is always proportionate. We will notify you of any material changes to information we collect or to the purposes for which we collect and process it.
We will only share your personal information with law enforcement or other authorities if required by law.
Other than the above we will not share your personal information with any other third party without your prior written consent beforehand.
Information may be held at our office in the UK, on Dropbox and Mailchimp.
We have security measures in place to seek to ensure that there is appropriate security for information we hold including those measures detailed in our Data Protection Policy.
We may retain information for up to 6 years in accordance with UK tax and liability laws.
We rely on “legitimate interest” as the lawful basis on which we collect and use your personal data in order to carry out the functions of a professional registered charity.
Under the General Data Protection Regulations you have a number of important rights for which we cannot charge. Those rights which are applicable to the data we hold include the right to:
For further information on each of those rights, including the circumstances in which they apply, see the UK Information Commissioner’s Office website.
If you would like to exercise any of those rights, please:
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
We hope that we can resolve any query or concern you raise about our use of your information. If you wish to contact us about a suspected breach, or if you have any questions or queries about how we are processing your data, please email us at [email protected], write to our Data Protection Officer at the following address: Unit 6a, The Village, 17-23 King Street, Reading RG1 2HG, or call us on 0118 903 5900.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or by telephone on: 0303 123 1113.
This privacy notice was published on 1/1/2018 and last updated on 13/10/2018.
We may change this privacy notice from time to time, and when we do so we will inform you.